Meeting of the KBOO Board of Directors 2011/09/26

 KBOO BOARD OF DIRECTORS MINUTES-September 2011

 Board members present (during quorum): Chris Andreae, Kurt Lauer, Judy Fiestal, Erin Brand, Keller Henry, Michael Papadopoulos & Paula Small.

Board members absent; Becky Chiao (gave notice of absence from the meeting), Hadrian Micciche (gave notice of absence from the meeting, Maire Cullen-Gilmore & Mireille Villarqui.

 Pete Meyers resigned prior to the Board meeting.

 Board members-to-be-seated: Alicia Olson, Lyn Moelich, S.W. Conser & Marc Brown.

 Members of the public: Debbie Rabidue, Andrew Geller, Per Fagereng, John Mackey

 (Note: Quorum not present.  All notes prior to quorum are informational only.)

 Thank You to Outgoing Board Members / Welcome to Newly-Elected Board Members

 Paula thanks the outgoing board members

Ani thanks the outgoing board members on behalf of staff and thanks new board members

 (Re-)Introduction of brush as Board Meeting Facilitator

 Thanks everyone for participating in meetings

Explains his role to support the board and facilitate communications and focus conversation and clarify process

 Public Comment I

 Andrew Geller

speaking as a single staff person

asks the board not to make budget decision that would hamper fundraising

 Discussion on whether the public comments should be recorded

 Orientation/packets/nominating committee

 introduction of new board members

Brainstorming what should be in the packet

Questions regarding decision-making process

Orientation on Oct 17

 Keller has a request from personnel committee to set up a process to improve communication between board and committees

Need to get feedback on development job description

 Erin passes out letter from CPA with audit letters and financial statements

 (quorum reached at 7:12, Meeting called to order)

 Review of the findings and conclusions of the audit by financial coordinator

 7:21  FY12 Budget Proposal from Finance Committee & Vote

 7:23  Propsal has a $15,000 deficit in financial committee recommendation

7:30  Questions regarding proposal

How do we quantify volunteer hours?

Request for more details on development position

 7:40  BREAK

7:55 MEETING RESUMES

 Budget proposal continued

 Staff salaries discussed

finance committee recommends a lump sum for employee costs

working group would consider everything and determine specifics

8:05  Staffing wages 9.3% decrease in proposal

8:10  discussion on staffing details

 8:15  Erin moves for the board to approve budget proposal

Paula seconds

Vote called

 In favor 6

Opposed 0

 Erin asks for clarification on the makeup of the workgroup

Finance coordinator describes the recommended makeup

Question regarding whether the meetings will be open

Answer: dealing with personnel issues so not open

 (8:21 quorum lost)

 (8:27 quorum regained)

 8:27  Erin moves to form workgroup to get staffing levels for 2012 budget

Chris seconds

Workgroup to consist of the following:

Board representative

Staff representative

Finance committee representative

Personnel committee representative

Debbie

 Vote called

 In favor 6

Opposed 0

 8:30 Erin moves for board to approve extended hours for the finance asst and admin asst through end of november

Keller seconds

Vote called

In favor 6

Opposed 0

 8:32 call to designate board representative

discussion

 (8:35 Quorum lost)

 Executive committee will meet at a time to be announced

 NEXT BOARD MEETING OCTOBER 24, 2011 at 6:00 pm.

 

 

 

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