Website Help

About the KBOO website

The KBOO website is a content management system (CMS) called Drupal. In this system, each distinct piece of information is called a "node".

Different users use the KBOO website in different ways.

Need help getting KBOO streaming to work?

Don't know how to become a registered user?

Programmers

The best guide to what is used for what, and goes where is the File Types that make up the KBOO website (and what they do).

Some of the node types in use on this site include:

If you have the correct authorization, you can create content for the KBOO site. You can see the types of nodes you are allowed to add on the create content page.

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The file types that make up the KBOO website (and what they do)

The Control Panel, at the right side of the pageAudio - is a file type just for audio files. This file will show up:

Blog entry - is just that. It's attached to your name, not attached to your show. When you do a blog entry, be sure to copy the URL into your audio or playlist or schedule episode or program page -- otherwise, people will only be able to get there:

  • from your user page, or
  • from the Recent Blogs tab on the righthand side of the front page.

Event - is a Community Calendar event entry page.

Playlist - is just that for music. This file will show up:

Schedule Episode - is the file that promotes your upcoming program. It generally shows up automagically:

  • on the front page within about 6 hours of your posting -- if it doesn't, email VJ at web@kboo.org.
  • It automatically appears in your schedule slot on http://kboo.fm/schedule, and when your show shows up in the On Air box on every web page,
    • the link goes to the Schedule Episode if you have one (otherwise, it goes to your program page).
  • It also shows up as a link on your program page as an Coming Soon program.

Thank you Gift- is a thank you gift for pledgers in the fund drive. Chat with Andrew Geller for more details...

I want to manually place the images in this page.

Uploading Audio Overview

Uploading audio is an important task, and can be difficult and confusing if you haven't done it before. We offer three documents to help you out:

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Adding Audio Nodes

To upload your MP3 file of your KBOO program to the KBOO website, you need to create an audio node.

You'll find the link to create an audio node in the Control Panel sidebar, under Create Content -> Audio.

The audio node includes information that it reads from the ID3 tags in the MP3 file. According to Wikipedia, "ID3 is a metadata container (or data about data) most often used in conjunction with the MP3 audio file format. It allows information such as the title, artist, album, track number, and other information about the file to be stored in the file itself."

It's a good idea to upload files with ID3 tags, since they are the only information that "travels" with a downloaded audio file.

The following fields can be used when creating an audio node:

Title - Required. You may add information manually, but the default entry, "!title" is a placeholder that will be replaced with the info entered in the ID3 "title" tag. If the tag is not in the audio file, you will receive an error.

For consistent formatting, place the name of the show or clip before any date information.

Body - A general description of the audio file. The first sentence or two of this field will appear in the podcast feed.

Air Date - Enter the date in the format MM/DD/YY (if you write in a different format, like "July 1, 2007" or "today", it should be transformed to the standard format).

Program - This field links the audio to a specific KBOO program. This an an auto-complete field, so as you start to type in a name, a list of potential matches should appear. You can not enter in a program name that does not already exist in the system (Check the programs page).

Categories - Here you select the appropriate categories that ensures your entry will appear in the appropriate lists throughout the site. If no categories are selected, your node will still be created, but it will be hard to find.

Audio File - The reason why you created this node! Click the browse button and select an MP3 file to upload. When you click on the "submit" button to save the node, the file will be uploaded as long as your file is less than 25MB (if your file is larger than the allowed size displayed, talk to a site administrator about uploading it through FTP).

iTunes feed information - It is normally NOT necessary to fill these fields out, because the feed will automatically include information from the "body" field. Anything entered here will override that info, however.

NOTE: If you have a show with explicit language, it should be identified by slelecting "explicit" from the drop down box, and should probably be removed from the general podcast stream by checking the box.

 

 

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Uploading Audio Step-by-Step

Uploading News and or Public Affairs Audio to the KBOO Website

Editing & Compressing your Audio with Adobe Audition

  1. You need an audio file to begin with. If you have a CD of the audio, extract the audio and start a new file using Adobe Audition. Most volunteer computers have Adobe Audition on them. 
  2. Edit out any music that is subject to copyright. Edit out any extraneous material at the beginning or end of the file.
  3. Save the file as a mp3 file.
    1. Sample Rate: 44100
    2. Resolution: 16 Bit
    3. Channel: Mono for public affairs, stereo for music.
  4. The size limit for uploads on the website is 200MB. Make sure your file is not bigger or it will not upload.

Uploading the Audio to the KBOO website

  1. Now that you have the file saved correctly, you are ready to upload it to the website.
  2. Login to the KBOO website using your user name and password. (You must have been given the correct privileges to upload by the Web Coordinator or the News/PA Director.)
  3. Look under Control Panel at the lower right side of the page. Under Create Content, click on Audio. A blank Create Audio form comes up. Fill it out using the following instructions.
    • Title – Enter a short title that describes the audio, e.g. Noam Chomsky on Middle East Politics or Gardening with Containers, etc. Do not enter the name and/or date of the Program here. That is covered later.
    • Body – Enter a description of the program with any links or other material that was mentioned in the show. If you did not do the program yourself, you can often use the info on the Schedule for the day the show aired. You can copy much of the needed information from what was written to promote the show. The body can pretty much be as long as you would like.
    • Program – Select the name of the Program that you are uploading.
    • Program Date – Enter the date the Program aired.
    • Short Description – Enter a quick description of the program. You can use a portion of the material you entered in the Body.
    • Image - If you want to include a new image you must have an image saved on the computer to use. To find an image, use Google or search creative commons and go to the site of the guest, or their organization, or their book, for an image. When you find an image, Right Click on it. Then Left click on “Save Image As.” Save it to a place that will be easy for you to find like the Desktop. Name it something easy to remember. Don't change the file type! Click on Save.
    • Image – Continued. Now you have a saved image to use. Click on Browse. Window comes up. Change “Look in” box at top to the location where you saved the image. (On some computers the saved image automatically goes to Downloads, so look or search for that folder if necessary.) Find the image you saved and Left click on it to choose it and then Left click on Open. That puts it in the image box. Now click on Upload to enter the image.
    • Image – If you are uploading audio for a Program that already has an image on the Schedule on the website, you can use the image that is already on the Schedule and follow the above instructions for saving it. Or it usually works to copy the entire description and image from the schedule and paste it into the Body. The image shows up immediately. If you do this, you usually need to edit out some extra stuff like the categories, program name and other unneeded stuff that you get in the Body box.
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Adding Blog Entries

What is a Blog?

According to Wikipedia, a blog (a portmanteau of the term web log) is a personal journal published on the World Wide Web consisting of discrete entries ("posts") typically displayed in reverse chronological order so the most recent post appears first. Blogs are usually the work of a single individual, occasionally of a small group, and often are themed on a single subject. Blog can also be used as a verb, meaning to maintain or add content to a blog.

Control PanelAt KBOO, blog entries are generally posts that are directly associated with the author. Unlike a typical page, a blog entry gets linked with your username. The exception to this rule is board members, committees, and staff members.

You'll find the link to create an blog entry in the Control Panel sidebar, under Create Content -> Blog Entry.

Parts of a Blog

Blog Entries have the following fields:

Title - This field is mandatory, and should just be a simple description. Since your username, post date and KBOO program may be entered separately, it is not necessary to enter this in every title.

Vocabularies - In normal people speak, this would be categories. We have three different types:

  • Public Affairs Topics
  • Musical Genres
  • Blogs

Select the appropriate categories to ensure that your entry will appear in the appropriate lists throughout the site. Generally, there is no reason to use more than three categories at a time. Please do not use Blogs categories unless you are writing in your capacity as a Board Member, Committee Member, or Staff Person.

Short Description - This field is mandatory. Please give a summary of your blog post. It should be under 100 characters. Just beneath the text box is a bolded number of how many characters you have left.

Image - If you have an image on your computer, you can upload it using the Image form.

Body - The main part of the post. If the entry is long, this field will only show the first paragraph in the teaser view; readers can click on the title or "read more" to see the entire post.

When you are done with your blog entry, please be sure to click Save to save the entry.

How can people find my blog post?

People can find your blog post either:

 Blog Microphone image by Travelin' Librarian

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Adding Program Playlists

In radio, a playlist is a list of songs played in a single program on a particular show date.

You have a number of options that you can use in creating playlists.

Categories - Selecting the appropriate categories ensures that your entry will appear in the appropriate lists throughout the site.

Program - This field links the audio to a specific KBOO program. This an an auto-complete field, so as you start to type in a name, a list of potential matches should appear. You can not enter in a program name that does not already exist in the system (Check the programs page).

Program Date - Enter the air date in the format MM/DD/YYYY.

Description - This can be a short description of the program, or can include all the songs played.

Tracks - Here you can enter any relavant information about the tracks you played. This information includes Artist, Song Title, Album, Label, and Link. Label and Link are not necessary. If you need more lines than displayed, save your entry and then edit it again to show another set of blank lines.

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Schedule Episodes, how do they work?

  • Want to promote your upcoming show? Use Schedule Episode

Schedule Episode is the file type to use if you want to promote an upcoming show.

an example of a Schedule Episode with all elements

Every Schedule Episode should include (in order of importance):

  1. A compelling photo or graphic (not copyrighted!)
  2. Compelling text (most important text first, less important text later)
  3. A short description under 100 characters that can double as a title
  4. The appropriate public affairs or music "Categories" or "Vocabularies" or "Topics" -- but please limit to the most relevant 4.
  5. The appropriate program name

Where do Schedule Episodes show up

  • on the front page within about 24 hours of your posting -- if it doesn't, email the Web Coordinator at web@kboo.org.
  • It automatically appears in your schedule slot on http://kboo.fm/schedule, and when your show shows up in the On Air box on every web page,
    • the link goes to the Schedule Episode if you have one (otherwise, it goes to your program page).
  • It also shows up as a link on your program page as an Coming Soon program.

But, wait! How do I create a Schedule Episode?

I want to manually place the images in this page.

Creating an Episode Promo Online -- aka Schedule Episode

Scheduling an Episode on the Website

Stuff with the * are must-dos. Others are up to you.

  1. Login to KBOO website using your user name and password.
  2. Look under Control Panel at the right side of the page. Under Create Content you should click on Schedule Episode
  3. Screen comes up that says “Create Schedule Episode.” Fill this out using the following instructions.
    1. Enter description of program in empty box. Enter any links or background information about your topic. This can be as long as you want.
    2. Go to Program box and select the program you are doing, (e.g. Fight the Empire, More Talk Radio, The Dirtbag, etc)
    3. Go to Air Date and enter Month, Day, and beginning time and ending time for the show you are doing. These both must be complete and accurate for the episode to work.
    4. Short Description – Enter a less than 100 characters to describe the basics of show
    5. Topics – Your show is either Music or Public Affairs. Pick one. Pick one topic that best fits your show or hold down Control key to pick more than one.
    6. Images – If you want to include an image you must have an image saved on the computer to use. To find an image, use Google or search creative commons and go to the site of the guest, or their organization, or their book, for an image. When you find an image, Right Click on it. Then Left click on “Save Image As.” Save it to a place that will be easy for you to find like the Desktop. Name it something easy to remember. Save as Type should be JPEG or gif. Click on Save.
    7. Images – Continued. Now you have a saved image to use. Click on Browse. Window comes up. Change “Look in” box at top to the location where you saved the image. (On some computers the saved image automatically goes to Downloads, so look or search for that folder if necessary.) Find the image you saved and Left click on it to choose it and then Left click on Open. That puts it in the image box.
    8. Now click on Upload to enter the image.
  4. Now you are ready to save your episode. Go to the bottom of the page and Left click on Save.
  5. Hurrah! You have Scheduled an Episode!
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Adding video to your page (audio, blog, book, event, page, playlist, schedule episode)

Click on any of these screenshots to see a larger view

Create your new document and select the source view

 

In another tab or window, go to the YouTube page you want to share.

If you click the Share button, and then the Embed button, you'll get some code. However, it won't work with our website.  Click the Use old embed code checkbox....

And it should looks something like this.
  Or, like this. Select and copy that text.
  Paste that into your new document.
 

If you click Source again to turn it off, it should look like this. And that's okay. 

Now, if this is going to be promoted to the front page, we need to be sure that the video is below the "break".

  So type in some text above the video, and then click on the break button.
  After you save that document, the result should look something like this. The blue image on the top lefthand side was uploaded as the first image, as usual.
   
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Known Issues

Current known issues on website

Updated 10/5/13 by Jenka
  • audio uploading now enabled (up to 200 MB)
  • WYSIWYG editor (allows bold, italic, basic text formatting) needs to be enabled on user forms like 'schedule episode'
  • registration for new users is still disabled - email web [at] kboo [dot] org if you are a volunteer and need to be able to login Issues from 5/21/2012 by VJ Beauchamp:

Captcha: This is really bad - login *has* to be done over https:// because the users password is being transmitted. But browsers (IE, AOL) complain that the CAPTCHA is pulled in over http:// only so throws an alert!! Doesn't look terribly professional. Captcha appears on the Create New Account, Request New Password, and Comments pages.   NOTE: disabled CAPTCHA on 5/13/2011.
  • Registration page is difficult to use.
  • Some user profiles will not load for authenticated users: this appears to happen only  for programmers who have never logged in or contributed content
  • On user profiles, the audio link is broken: go to the users' program and check for audio there. That will display the correct  audio.
  • for Programmers

    • Control Panel doesn't show all of your privileges. The system is confused. Click away from the page and then click back. Doing this once or twice should return your usual content types.
    • Wrong text editor loads: if this happens, save your work, and click elsewhere, and after a few clicks, return to your work. Frequently, this is all the server needs.
    • Images

      • Image loading for schedule episodes: check the file name and remove special characters (in particular, "&"), spaces, and make sure the file name is less than 8 characters. This usually works.
      • Red Error box appears after image has been looked up on computer -- this means nothing. 98% of the time, the image will upload normally.
    • Program Pages

      • Hosted Bys: On the Programs page, the Hosted Bys show the user's alias, not the user's First and Last name This is something users can fix by editing their own profiles
      • No airtimes with programs by genre and programs
      • Programs page shows all programs, not programs airing currently. The programs listing should be up to date now
      • RSS feeds are not working
    • Audio Pages

      • Statistics for program pages: These have been disabled because they slow down the website to a tremendous degree.
      • When audio pages are edited, the audio title is required.
    • Outside the KBOO website

      • Podcasts are not showing up in iTunes
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    Posting & formatting an image that is already online

    Click on the images on the right for a better view

    1. Right click on the imageHave the image you want to use loaded online. (Be sure that if it is not a graphic that you own, that you have the okay of the person who is paying the hosting to be able to use it).

    2. Copy the URL of that image by right-clicking or control-clicking the image, and selecting "Copy Image Location".

    3. Open the image in another tab to be sure you have the correct image.

    4. DimensionsMake a note of the dimensions of the image (if you paste the URL in Firefox, this will display in the title as something like 400x300. The first number is width, the second number is height)

       
       

    5. the painting iconClick on the yellow box that looks like a painting of a mountain.

       

    6. Paste the URL of that image.

    7. Align the image either right or left.

    8. Use HSpace to add horizontal padding (I use 10)

    The graphic should appear in the description box where you placed it.

     

     

     

     

    I want to manually place the images in this page.
    Right click on the image

    Tips and Tricks to make Drupal and the KBOO site work for you!

    audio by album

    Audio MetadataIf there is a bunch of audio that you'd like to collect to one page, use audio by album. This is great for Special Programming, or programming that is not permanent.

    Here's how it works.  Create your Audio page as usual. Once you've uploaded your audio file, put the title of your "album/special/whatever" in the album text box in the Audio Metadata.

    An example is http://kboo.fm/audio/by/album/political_prisoners_in_the_usa

    this needs to be tested on a programmer account. We know this works at the staff level.

    When the On-Air Thingee isn't working

    For example, on day the On-Air widget showed a morning program, and the next program was an evening PM PA show. The daily Schedule looked normal.

    The problem: The date/time on the morning program's Sched Ep was 11 am to 11:30 pm.

    I want to manually place the images in this page.

    Editing <Something> that's already Published

    This works for Audio, Blog Entry, Event, Playlist, Program, and Schedule Episode

    1. Be logged in to the KBOO website.
    2. Go to the page.
    3. Below the title will be a View tab, and next to it is an Edit tab. Click on that.
    4. Edit at will. Click Save to save.

    Photo, Edit Ruthlessly, by Dan Patterson

    I want to manually place the images in this page.

    Attaching an already published Audio page to a new Program

    To attach or associate audio to a new show, you'll want to:

    1. Log in to the KBOO website
    2. Find the audio file 
    3. Once on the audio page, click on Edit to edit the file
    4. Go to the Program pulldown and select the program you want to associate the show with
    5. In the Audio Metadata, make sure that there is a title there (you can copy and paste the short description in)
    6. Go to the bottom of the page and click Save.

    This should not be done willy-nilly. If you did a show for a particular program, it should remain in that program's audio.

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    Editing your program page

    Your program page has been created, and you've been added as a host. Now, you may edit this page -- please do so! 

    Some parts that are essential that you edit are:
    • Musical Genres (under Vocabularies) -- please limit this to the 4 most relevant genres
    • Homepage URL if there is an off-site website for the program
    • Full Description - You want to have at least 2 sentences (preferably more) on why people should listen to your program -- what's your focus? what makes your program special? 
    • Upload a graphic - one that isn't copyrighted, and then email me so I can place it -- though if you know email, you're welcome to place it yourself. If you are placing it yourself, images must be no more than 550px wide at 72 ppi. (If you're uploading it, our software will take care of it automagically)
    Some examples of program pages to emulate are:
    You are also encouraged to post Schedule Episodes and Playlists for your program.

     

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    Fixing Formatting Crud

    Did you compose your description or playlist in Microsoft Word, Wordpad, Open Office Writer, Wordpress, Yahoo! Mail, Gmail, Google Documents, etc? If so, your formatting might break a webpage.

    Here's how to fix that without diving into the source code:

    • Before you go pasting the text into the Body, click on the Paste from Word icon just above it with a clipboard and a W on it.
    • OR, if you've already pasted your content into the Body, click on the text box and do a ctrl-A or a command-A (for all) and then a ctrl-X or a command-X -- your text box will now be empty (but it is saved to your computer's clipboard. Click on Paste from Word.

    Where the Word Button is

     

     

     

    Paste from Word box

    • Just paste your text (ctrl-V or command-V) into the Paste from Word box.
    • Unclick the Ignore Font Face Definitions
    • Click the Remove Styles Definitions
    • Click OK

     

     

     

     

     

     

     

     

     

     

     

    • It will automagically put the text into the Body textbox. Proceed as usual!

     

    I want to manually place the images in this page.

    Frequently Asked Questions about Registering for the KBOO website

    How do I register for the KBOO website?

    Go to https://kboo.fm/user/register and give a username [which you can later change if you'd like], an email address that you reliably receive email at, and your first and last name.

    When you click Create new account, it will automatically generate an email that will be immediately sent to your account. If it doesn't come immediately, please contact the web coordinator.

    When you do get the email, click on the long link in it which will log you in and give you the opportunity to set your password.

    You're now registered with the KBOO website!

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    Need Help with Streaming?

    The MP3-based streams make our station universally accessible to listeners using Mac, Windows or Linux systems, and works with most of the popular audio programs, including iTunes, RealPlayer, Windows Media Player and more. You can also find us through the iTunes directory of internet radio stations.  Whether you're in a downtown coffeshop or a cybercafe halfway around the globe, we want you to enjoy KBOO with the best audio possible.


    What software do I need to stream KBOO?

    Our software uses a type of MP3 called a M3U Audio Playlist, which is very common. Most audio applications will play MP3s. Here are several of the more popular free applications for desktop & laptop computers:

    For tablets and hand-held devices, we recommend


    Having trouble streaming?

    There are two reasons why KBOO's streamed audio may rebuffer or reconnect:

    • A disconnect between the listener's connection and which stream they are listening to (in other words, you have dial up and are trying to listen to the high bandwidth stream)
    • Internet congestion (which can be related to the ISP you use, or,  can just be the internet itself).

    If the stream is unavailable, please contact us (select Chief Engineer).


    Using iTunes

    1. Go to Advanced, Open Audio Stream, and then type in

    Another way to use iTunes  is to :

    • select Radio from the lefthand pane (beneath Library). There is a list of various categories of radio.
    • Choose Eclectic. Then there'll be a list of  radio stations -- you'll
    • find us at KBOO Community Radio.

    Waiting for Video?

    "I click the "listen now" button on the website and it takes me to a black screen with the message "waiting for video", and nothing ever happens."

    Or, I click on the link and nothing happens...

    Assuming that you have one of these audio players installed on your computer...,

    On PCs

    1. go to your control panel.
    2. Select Network & Internet, then
    3. Internet Options, then
    4. Internet Properties. In the
    5. Programs Tab, click the
    6. Set programs button beneath Internet Programs. Then select
    7. Associate a file type or protocol with a program. Then select
    8. .m3u -- it will show you what program it thinks it should open. If it doesn't say Windows Media Player or iTunes or WinAmp, then click change program and select the correct program.

    On MACs

    1. Ctrl-Click on the stream you'd like to listen to
    2. Select Download Linked File (or Download Linked File As, if you don't know where it downloads)
    3. Now go to the downloaded file. (It will have a name like high.m3u or low.m3u). Ctrl-click and select Open With.
    4. Choose your MP3 playing software.

    You may want to try a different browser, too. Firefox works very well for me for listening to KBOO, Google Chrome not so much.

    I want to manually place the images in this page.

    What you need to know about Automagic Archiving!

    At long last, automagic audio archiving is now happening at KBOO!

    More Automagica!

    What you need to know:

    As of 11/22/12, Automagic Archiving is offline

    • You can no longer wait til the very last minute to create a Schedule Episode. If you want to have a detailed human-made Schedule Episode, you need to create and post it at least 12 hours before your show.
      • Why? Because the Automagic system auto-creates Schedule Episodes anywhere between 6-12 hours in advance of your program.
      • Why? Because the Automagic recording needs a Schedule Episode to attach to.
      • Here's what the Automagic SEs look like, and worse yet, you can't edit them because you didn't create it.
      • Bonus: if you create your own Schedule Episode, you can easily edit text, photos, links ... and audio. 
    • Looking for your Schedule Episode & Automagic Audio?  
      • Within 6-8 hours of showtime, your best bet is to look at today's schedule page;
      • after 8 hours, check your program page on the default tab, Episodes Archive.
    • TBAs don't auto-generate Schedule Episodes
      • and thus, do not record.
      • If you want to share your (TBA'd) program with the world, you need to create a schedule episode.
      • schedule episodes need to be created at least 12 hours before the show. You can create one with no description.
      • If we don't schedule an episode and promote it somehow on social media, the only people who may hear it are the core of regular radio listeners. If you schedule an episode, people can hear it for up to two weeks.
    • Why does the program page open to Episodes Archive rather than Audio?
      • Because that's where the newest audio should be. In the future, all of the audio will probably be together -- but for the time being, it's not that way.
    • Programmers can download their audio by going to the Schedule Episode page while logged in,  and right clicking (or Mac users, Option- or Control- clicking), selecting Save Link (or Target) As.
    • Public Affairs, News, and Spoken Word programming needs to be very careful with the use of royalty music that we don't have releases for
      • please use 40 seconds or less of royalty music or be willing to edit it out of your show within 14 days of posting.
    • Public Affairs Programmers are welcome to download, edit, and reupload their audio.
      • For the time being, this will be a hell of a lot easier if you have created your own Schedule Episode
    • Listeners can't download Public Affairs programming currently (it's a bug - sorry - it's high priority to be fixed)
    • Music Programming is recorded in 5 hour chunks, starting at the beginning of your show, and will be live for 14 days -- then it will be deleted. Listeners can stream it, but not download it.
      • This is all thanks to the Digital Millennium Copyright Act (DMCA).

    Have more questions, concerns, freak-outs? Please read the other Automagica documents, and if you don't have an answer, then contact VJ. But please read the documents first.

    What this will mean to you:

    • as a PA or news programmer:
      • Your audio will automagically appear shortly after the end of your show.
      • The show recording length will be the length of your show plus 2 minutes.
      • The program must not contain more than 40 seconds of any one piece of royalty music -- if the show contains it, please edit it out immediately.
      • Your audio will be posted permanently.
      • Anyone will be able to download your audio, at any time. (unfortunately, there is a bug preventing this currently)
      • Programmers may edit and replace your audio on the schedule episode page.
    • as a Music programmer:
      • Your audio will automagically appear sometime after 5 hours from the beginning of your show.
      • The show recording length will be 5 hours.
      • Your program can contain more than 40 seconds of royalty music.
      • Your audio will be posted for 14 days, then deleted.
      • Programmers will be able to download your audio within the 14 days.
      • Programmers may not edit and replace your audio.
      • If you have spoken word, creative commons'd music, or music that we have a release for sections of your show, you may edit your audio and upload it as new audio using the old method.
    • as a Radio Theater or Spoken Word programmer:
      • Your audio will automagically appear shortly after the end of your show.
      • The show recording length will be the length of your show plus 2 minutes.
      • Your audio will be posted permanently.
      • Anyone will be able to download your audio, at any time.
      • Programmers may edit and replace your audio on the schedule episode page.
    • as an audio editor:
      • Program audio will automagically appear shortly after the end of your show.
      • The show recording length will be the length of your show plus 2 minutes.
      • Program audio will be posted permanently.
      • Programmers may edit and replace your audio on the schedule episode page
      • For segmented shows like Old Mole Variety Hour, and the Evening News, you may proceed with uploading segments in the old way
    • as a web-only programmer:
      • You will be able to continue to upload your audio in the old way.

     

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    Automagic Archiving FAQ for KBOO public affairs programmers

    More Automagica!

    Q: My listeners can't download my Public Affairs audio -- what gives?

    A: This is a bug. We hope to have this fixed in the next three weeks.

    Q: I've noticed on my programs page that the audio is switching over to the new format with the added two minutes etc. but I also notice that most of the past shows now show no audio at all. What gives?

    A: You'll notice now that the default tab on your program pages is Episode Archive -- that has the new stylee audio. Next to that tab is Audio, which has your old style audio. And next to that is Comments, which has your comments.

    Q: I see that audio option but what I'm confused about is, when I click on an old show of mine to view it as a separate link I don't see the audio there. If I've shared this link on facebook, to friends etc. it doesn't look like they will see any audio there any more.

    A: There are two different file types: Schedule Episode (which recently got super-powers) and Audio. Schedule Episodes from before August will not auto-magically have the audio attached, but you have several options. You can edit the schedule episode to upload audio. Or you can edit the schedule episode and add a link to the audio page.

    The good news is, going forward, you can publicize the Schedule Episode URL, and not have to worry about also publicizing the Audio URL.

    Q: why not have it so that when you are on the main page of a show you see the audio of every episode as a default so that you don't have to find that audio button?

    A: Hopefully, that will be something that we can do in the future. But for the time being, Schedule Episodes will appear under the Episode Archive tab, and old-style audio will appear under the Audio tab.

    Q: I just checked out the schedule page for the last public affairs show I did and listened to the audio. It really sounds funky.

    A: If you listen to show audio, you'll hear Jenka's welcome, and then it immediately cuts to one minute before your show (because we record for the length of show plus a padding minute before and a padding minute after), which is what it should sound like.

    Now you can download the show, edit it, and re-upload it if you want it to sound perfect (and we applaud you if you do!)

    Q: Also how does this affect the audio page for our programs? Does the automagic audio archives also get uploaded to the audio page or will the audio page become obsolete now that audio is embedded into the schedule page?

    A: That's a great question, and one I don't have a good answer for yet. Hopefully, at some point soon, the automagic audio and the old audio will blend -- but right now, we have a separate but equal system -- the default Episode Archives tab, and the secondary Audio tab.

    Q: One the system is up and running, will there be no more archival audio pages? If so, does that mean that I will have to go back and re-edit all the programs I have archived? Also, the copy on the audio page for each show is sometimes updated from the schedule page, so if the old audio pages disappear that will mean that I will need advance warning to update all the text as well. Which means a lot of work. So I'm hoping there is a way to keep the archival audio pages on the website when the new system goes online.

    A: The archival (old) audio pages will remain. You don't need to do anything about them.

    Q: How will PA programmers edit and upload their audio?

    1. Download your audio from your schedule episode page (it will probably appear 15-30 minutes after your show) . You can do this from either the public version of the schedule episode or the edit version.
    2. Once you have fully downloaded the audio, click the Remove button.
    3. Edit your audio
    4. Click Choose File to select the file to upload.
    5. Once you have selected the file, click Upload.
    6. Once the file has uploaded, click Save.

    Q: How do I download my audio?

    A: While logged in and from the regular view of the Schedule Episode (not the Edit view), right-click on the download link and select Save Link As / Save Target As.

    You can also download in the Edit view of the Schedule Episode.

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    Automagic Archiving FAQ for KBOO music programmers

    More Automagica!

    Q: How do we run this past the live bands? Will we have new release forms? What about a band that may not want to release their material? I guess I should point this out when I ask them to come on?

    A: We just deal with this like we have. If you have a live band on as part of a program, then it's a 5 hour/14 day thingee, and if we have the release, then the live portion can be edited into a separate audio that's permanent. If the band doesn't sign the release, it's just live for the 14 days.

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    When do things happen automagically?

    More Automagica!

    The Automagic Archiving process automates several things, and thus, somethings happen sooner, and others later...

    The Schedule Episode is auto-created between 5-9 hours in advance of the program time. So if you want to create a Schedule Episode for your show, make sure that you do that more than 12 hours in advance of showtime.

    The recording is auto-created and attaches to the schedule episode usually within 15 minutes of the end of the show for Public Affairs, News, and Spoken Word programming.

    For Music programming, the recording auto-attaches about 5 hours and 15 minutes after the beginning of your program.

    The Schedule Episode shows up on your Program page around 7 hours after the end of your show.

    Got more questions about automagic archiving? Just ask VJ - web@kboo.org

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