The file types that make up the KBOO website (and what they do)

The Control Panel, at the right side of the pageAudio - is a file type just for audio files. This file will show up:

Blog entry - is just that. It's attached to your name, not attached to your show. When you do a blog entry, be sure to copy the URL into your audio or playlist or schedule episode or program page -- otherwise, people will only be able to get there:

  • from your user page, or
  • from the Recent Blogs tab on the righthand side of the front page.

Event - is a Community Calendar event entry page.

Playlist - is just that for music. This file will show up:

Schedule Episode - is the file that promotes your upcoming program. It generally shows up automagically:

  • on the front page within about 6 hours of your posting -- if it doesn't, email VJ at web@kboo.org.
  • It automatically appears in your schedule slot on http://kboo.fm/schedule, and when your show shows up in the On Air box on every web page,
    • the link goes to the Schedule Episode if you have one (otherwise, it goes to your program page).
  • It also shows up as a link on your program page as an Coming Soon program.

Thank you Gift- is a thank you gift for pledgers in the fund drive. Chat with Andrew Geller for more details...

I want to manually place the images in this page.

Uploading Audio Overview

Uploading audio is an important task, and can be difficult and confusing if you haven't done it before. We offer three documents to help you out:

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Adding Audio Nodes

To upload your MP3 file of your KBOO program to the KBOO website, you need to create an audio node.

You'll find the link to create an audio node in the Control Panel sidebar, under Create Content -> Audio.

The audio node includes information that it reads from the ID3 tags in the MP3 file. According to Wikipedia, "ID3 is a metadata container (or data about data) most often used in conjunction with the MP3 audio file format. It allows information such as the title, artist, album, track number, and other information about the file to be stored in the file itself."

It's a good idea to upload files with ID3 tags, since they are the only information that "travels" with a downloaded audio file.

The following fields can be used when creating an audio node:

Title - Required. You may add information manually, but the default entry, "!title" is a placeholder that will be replaced with the info entered in the ID3 "title" tag. If the tag is not in the audio file, you will receive an error.

For consistent formatting, place the name of the show or clip before any date information.

Body - A general description of the audio file. The first sentence or two of this field will appear in the podcast feed.

Air Date - Enter the date in the format MM/DD/YY (if you write in a different format, like "July 1, 2007" or "today", it should be transformed to the standard format).

Program - This field links the audio to a specific KBOO program. This an an auto-complete field, so as you start to type in a name, a list of potential matches should appear. You can not enter in a program name that does not already exist in the system (Check the programs page).

Categories - Here you select the appropriate categories that ensures your entry will appear in the appropriate lists throughout the site. If no categories are selected, your node will still be created, but it will be hard to find.

Audio File - The reason why you created this node! Click the browse button and select an MP3 file to upload. When you click on the "submit" button to save the node, the file will be uploaded as long as your file is less than 25MB (if your file is larger than the allowed size displayed, talk to a site administrator about uploading it through FTP).

iTunes feed information - It is normally NOT necessary to fill these fields out, because the feed will automatically include information from the "body" field. Anything entered here will override that info, however.

NOTE: If you have a show with explicit language, it should be identified by slelecting "explicit" from the drop down box, and should probably be removed from the general podcast stream by checking the box.

 

 

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Uploading Audio Step-by-Step

Uploading News and or Public Affairs Audio to the KBOO Website

Editing & Compressing your Audio with Adobe Audition

  1. You need an audio file to begin with. If you have a CD of the audio, extract the audio and start a new file using Adobe Audition. Most volunteer computers have Adobe Audition on them. 
  2. Edit out any music that is subject to copyright. Edit out any extraneous material at the beginning or end of the file.
  3. Save the file as a mp3 file.
    1. Sample Rate: 44100
    2. Resolution: 16 Bit
    3. Channel: Mono for public affairs, stereo for music.
  4. The size limit for uploads on the website is 200MB. Make sure your file is not bigger or it will not upload.

Uploading the Audio to the KBOO website

  1. Now that you have the file saved correctly, you are ready to upload it to the website.
  2. Login to the KBOO website using your user name and password. (You must have been given the correct privileges to upload by the Web Coordinator or the News/PA Director.)
  3. Look under Control Panel at the lower right side of the page. Under Create Content, click on Audio. A blank Create Audio form comes up. Fill it out using the following instructions.
    • Title – Enter a short title that describes the audio, e.g. Noam Chomsky on Middle East Politics or Gardening with Containers, etc. Do not enter the name and/or date of the Program here. That is covered later.
    • Body – Enter a description of the program with any links or other material that was mentioned in the show. If you did not do the program yourself, you can often use the info on the Schedule for the day the show aired. You can copy much of the needed information from what was written to promote the show. The body can pretty much be as long as you would like.
    • Program – Select the name of the Program that you are uploading.
    • Program Date – Enter the date the Program aired.
    • Short Description – Enter a quick description of the program. You can use a portion of the material you entered in the Body.
    • Image - If you want to include a new image you must have an image saved on the computer to use. To find an image, use Google or search creative commons and go to the site of the guest, or their organization, or their book, for an image. When you find an image, Right Click on it. Then Left click on “Save Image As.” Save it to a place that will be easy for you to find like the Desktop. Name it something easy to remember. Don't change the file type! Click on Save.
    • Image – Continued. Now you have a saved image to use. Click on Browse. Window comes up. Change “Look in” box at top to the location where you saved the image. (On some computers the saved image automatically goes to Downloads, so look or search for that folder if necessary.) Find the image you saved and Left click on it to choose it and then Left click on Open. That puts it in the image box. Now click on Upload to enter the image.
    • Image – If you are uploading audio for a Program that already has an image on the Schedule on the website, you can use the image that is already on the Schedule and follow the above instructions for saving it. Or it usually works to copy the entire description and image from the schedule and paste it into the Body. The image shows up immediately. If you do this, you usually need to edit out some extra stuff like the categories, program name and other unneeded stuff that you get in the Body box.
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Adding Blog Entries

What is a Blog?

According to Wikipedia, a blog (a portmanteau of the term web log) is a personal journal published on the World Wide Web consisting of discrete entries ("posts") typically displayed in reverse chronological order so the most recent post appears first. Blogs are usually the work of a single individual, occasionally of a small group, and often are themed on a single subject. Blog can also be used as a verb, meaning to maintain or add content to a blog.

Control PanelAt KBOO, blog entries are generally posts that are directly associated with the author. Unlike a typical page, a blog entry gets linked with your username. The exception to this rule is board members, committees, and staff members.

You'll find the link to create an blog entry in the Control Panel sidebar, under Create Content -> Blog Entry.

Parts of a Blog

Blog Entries have the following fields:

Title - This field is mandatory, and should just be a simple description. Since your username, post date and KBOO program may be entered separately, it is not necessary to enter this in every title.

Vocabularies - In normal people speak, this would be categories. We have three different types:

  • Public Affairs Topics
  • Musical Genres
  • Blogs

Select the appropriate categories to ensure that your entry will appear in the appropriate lists throughout the site. Generally, there is no reason to use more than three categories at a time. Please do not use Blogs categories unless you are writing in your capacity as a Board Member, Committee Member, or Staff Person.

Short Description - This field is mandatory. Please give a summary of your blog post. It should be under 100 characters. Just beneath the text box is a bolded number of how many characters you have left.

Image - If you have an image on your computer, you can upload it using the Image form.

Body - The main part of the post. If the entry is long, this field will only show the first paragraph in the teaser view; readers can click on the title or "read more" to see the entire post.

When you are done with your blog entry, please be sure to click Save to save the entry.

How can people find my blog post?

People can find your blog post either:

 Blog Microphone image by Travelin' Librarian

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Adding Program Playlists

In radio, a playlist is a list of songs played in a single program on a particular show date.

You have a number of options that you can use in creating playlists.

Categories - Selecting the appropriate categories ensures that your entry will appear in the appropriate lists throughout the site.

Program - This field links the audio to a specific KBOO program. This an an auto-complete field, so as you start to type in a name, a list of potential matches should appear. You can not enter in a program name that does not already exist in the system (Check the programs page).

Program Date - Enter the air date in the format MM/DD/YYYY.

Description - This can be a short description of the program, or can include all the songs played.

Tracks - Here you can enter any relavant information about the tracks you played. This information includes Artist, Song Title, Album, Label, and Link. Label and Link are not necessary. If you need more lines than displayed, save your entry and then edit it again to show another set of blank lines.

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Schedule Episodes, how do they work?

  • Want to promote your upcoming show? Use Schedule Episode

Schedule Episode is the file type to use if you want to promote an upcoming show.

an example of a Schedule Episode with all elements

Every Schedule Episode should include (in order of importance):

  1. A compelling photo or graphic (not copyrighted!)
  2. Compelling text (most important text first, less important text later)
  3. A short description under 100 characters that can double as a title
  4. The appropriate public affairs or music "Categories" or "Vocabularies" or "Topics" -- but please limit to the most relevant 4.
  5. The appropriate program name

Where do Schedule Episodes show up

  • on the front page within about 24 hours of your posting -- if it doesn't, email the Web Coordinator at web@kboo.org.
  • It automatically appears in your schedule slot on http://kboo.fm/schedule, and when your show shows up in the On Air box on every web page,
    • the link goes to the Schedule Episode if you have one (otherwise, it goes to your program page).
  • It also shows up as a link on your program page as an Coming Soon program.

But, wait! How do I create a Schedule Episode?

I want to manually place the images in this page.

Creating an Episode Promo Online -- aka Schedule Episode

Scheduling an Episode on the Website

Stuff with the * are must-dos. Others are up to you.

  1. Login to KBOO website using your user name and password.
  2. Look under Control Panel at the right side of the page. Under Create Content you should click on Schedule Episode
  3. Screen comes up that says “Create Schedule Episode.” Fill this out using the following instructions.
    1. Enter description of program in empty box. Enter any links or background information about your topic. This can be as long as you want.
    2. Go to Program box and select the program you are doing, (e.g. Fight the Empire, More Talk Radio, The Dirtbag, etc)
    3. Go to Air Date and enter Month, Day, and beginning time and ending time for the show you are doing. These both must be complete and accurate for the episode to work.
    4. Short Description – Enter a less than 100 characters to describe the basics of show
    5. Topics – Your show is either Music or Public Affairs. Pick one. Pick one topic that best fits your show or hold down Control key to pick more than one.
    6. Images – If you want to include an image you must have an image saved on the computer to use. To find an image, use Google or search creative commons and go to the site of the guest, or their organization, or their book, for an image. When you find an image, Right Click on it. Then Left click on “Save Image As.” Save it to a place that will be easy for you to find like the Desktop. Name it something easy to remember. Save as Type should be JPEG or gif. Click on Save.
    7. Images – Continued. Now you have a saved image to use. Click on Browse. Window comes up. Change “Look in” box at top to the location where you saved the image. (On some computers the saved image automatically goes to Downloads, so look or search for that folder if necessary.) Find the image you saved and Left click on it to choose it and then Left click on Open. That puts it in the image box.
    8. Now click on Upload to enter the image.
  4. Now you are ready to save your episode. Go to the bottom of the page and Left click on Save.
  5. Hurrah! You have Scheduled an Episode!
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